Reducing Administrative Overload: The AI Advantage for Law Firms

Being a legal professional has its pros and cons. Obtaining justice for clients and helping real people solve their problems is incredibly rewarding but many of the day-to-day tasks of working a case can be tedious, stressful, and repetitive.

That’s where artificial intelligence comes in. It can’t replace real humans, but legal professionals can use it to perform monotonous administrative and analytical tasks, freeing up time to focus on more impactful responsibilities like legal strategy, client relationships, and other elements of working a case that require critical thinking.



What can AI do for legal professionals?

There are a range of AI programs available for law firm use: legal research, document creation, document summarization, document analysis, contract review, and more. Some AI functionality is part of legal case management software (like NeosAI); others are singular entities that exclusively perform AI tasks and are specific to industries or more general tools (like ChatGPT).

The key to maximizing AI is choosing software that fits your firm’s needs. Identify the tasks that slow you down or cause the most frustration, then find an AI solution that tackles them effectively.



Common resource-heavy tasks NeosAI can handle

NeosAI can save law firms an average of 75 hours per week by performing the following tasks:

• Document summarization
• Data extraction from medical records, invoices, client identification cards, and more
• Document generation
• Case & document interrogation via NeosAI Chat
• Image summarization and description
• Finding granular details about a case buried deep within documents hundreds of pages long

Even better, NeosAI is embedded in the Neos case management platform so you can stay in one application, leverage your existing data and maintain your existing workflows to get the benefits!

What output can AI generate?

There are countless examples of how AI enhances legal workflows by generating content that can be adapted for various uses.

Medical chronologies

Creating a medical chronology is labor-intensive task that is well-suited for AI. Applications such as YoCierge, a medical records retrieval solution, have incorporated AI as part of their technology to make manual medical chronology compilation a thing of the past.

YoCierge medical chronologies

Once records are obtained using YoCierge, AI-driven Optical Character Recognition (OCR) and Natural Language Processing (NLP) extract crucial medical details such as ICD-10 codes, treatment dates, and provider information, while filtering out irrelevant data. Yocierge’s ReChron AI then organizes these records chronologically, creating a structured PDF summary with bookmarks and interactive tabs, allowing attorneys to quickly navigate medical events.

NeosAI medical chronologies

NeosAI automates the extraction, organization, and analysis of medical data within case files. It will scan hundreds of pages of medical records, identifying treatments, examinations, medications, medical conditions, and procedures while storing the extracted data in dynamic, searchable formats (Dynamic Forms). This data can then be used to create medical chronologies.

Legal professionals can also use the new NeosAI Chat to get immediate answers to complex medical questions, such as “What treatments did the client receive in January 2023?”—eliminating the need for manual document review.

Coming soon: AI-assisted document generation will enable automatic creation of full medical chronologies straight from Neos!

Demand letters

Demand letters follow a standard format, making them ideal for AI-generated automation. While some AI services provide human-reviewed demand letters, it's far more efficient to use AI embedded within your case management platform (like NeosAI) for seamless integration and faster turnaround.

For one thing, NeosAI creates demand letters straight from Neos case data within minutes that you can make modifications to on the fly. If you opt for a platform that sends letters out for manual review, you’ll often be waiting for days (possibly longer) to get the output and will not have flexibility to make changes to the underlying instructions to modify the output.

Second, embedded AI keeps your data secure by preventing external access and minimizing exposure risks.

Document summaries

Some cases involve hundreds of documents, adding up to thousands of pages—making document review a major time drain for legal professionals. AI can generate concise, comprehensive summaries of key details, significantly cutting down the time spent on reviewing documents.

How AI boosts productivity

Everyone is constrained by the same 24 hours in a day. Case and filing deadlines are inflexible. Every legal professional feels the stress of a fast-paced job environment and the pressure of “never having enough time” to get things done.

AI and automation free up time by handling administrative and resource-intensive tasks, allowing law firms to take on more cases and achieve better outcomes—without adding extra hours. By reducing human error and easing workloads, AI also helps prevent burnout, leading to a happier, more productive team.

Isn’t time your firm takes advantage of all the benefits AI can offer? Get a demo of NeosAI today!